Internal system
One permanent record per truck. Operators scan a QR code, run the inspection and report problems from the yard. Maintenance sees what needs attention now — and nothing unsafe rolls out.
A QR code on each truck opens that truck's page — no searching, no truck numbers to remember.
Checklist wording is snapshotted onto every inspection, so old records never change.
An unsafe report locks the truck out of service until maintenance verifies and documents the release.
Discrepancies become work orders with parts, labor, verification and a full timeline.